The worksheet contains sample data of an order processing unit and this is how it looks like:Ĭonditional Formatting: Highlight Cell Rules You can download the Excel sample worksheet that we will use for the tutorial. In this tutorial, we will learn what is conditional formatting and how to use it to format cells on the basis of a condition. We have recently published articles on other data analysis features like VLOOKUP and Pivot Tables. It helps us in better understanding and analyzing the data. Excel will apply this formatting on the cells whose values will match the set condition.Ĭonditional Formatting is yet another Excel feature that helps us in data visualization. We can set both the conditional formula and formatting. As a result, cell B2, C2 and cell D2 also contain the formula =$C2="USA", cell A3, B3, C3 and D3 contain the formula =$C3="USA", etc.Conditional Formatting is a Microsoft Excel feature that allows us to change appearance of cells on the basis of a defined condition. Select a formatting style and click OK.Įxplanation: we fixed the reference to column C by placing a $ symbol in front of the column letter ($C2). Thus, cell A2 contains the formula =ISODD(A2), cell A3 contains the formula =ISODD(A3), etc.ġ0. Excel automatically copies the formula to the other cells. Excel highlights all odd numbers.Įxplanation: always write the formula for the upper-left cell in the selected range. Select 'Use a formula to determine which cells to format'.Ħ. Formulas that apply conditional formatting must evaluate to TRUE or FALSE.Ĥ. Take your Excel skills to the next level and use a formula to determine which cells to format. Note: you can also use this category (see step 3) to highlight the top n items, the top n percent, the bottom n items, the bottom n percent or cells that are below average. Excel calculates the average (42.5) and formats the cells that are above this average. To highlight cells that are above average, execute the following steps.ģ. Click Clear Rules, Clear Rules from Selected Cells. To clear a conditional formatting rule, execute the following steps.ģ. Note: you can also use this category (see step 3) to highlight cells that are less than a value, between two values, equal to a value, cells that contain specific text, dates (today, last week, next month, etc.), duplicates or unique values. Excel changes the format of cell A1 automatically. Excel highlights the cells that are greater than 80. Enter the value 80 and select a formatting style. Click Highlight Cells Rules, Greater Than.Ĥ. On the Home tab, in the Styles group, click Conditional Formatting.ģ.
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